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| Job Title : |
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HR Assistant |
| Job Reference : |
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BBBH1109474_1581587020 |
| Location : |
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Rotterdam, South Holland, South Holland, Netherlands |
| Salary : |
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Up to £0.00 per annum |
| Posted on : |
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Fri Sep 18, 2026 |
| Apply before : |
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Thu Dec 31, 2099 |
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| Experience required : |
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< 1 year |
| Job category: |
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Finance/HR/Admin |
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| Job Description |
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Within the HR Department we are looking for a Department Assistant, with following:
BASIC FUNCTION:
The purpose of this job is to perform administrative duties as requested by the manager. These duties include word processing, developing spreadsheets and databases and completing complex (graphical) presentations. Will manage calendars, mail, e-mail and phones. Prepares reports, responds to correspondence, coordinates meeting details and manages the registration of vacation days. Acts as SAP delegated requisitioner and Record Retention focal point for the department. Coordinates and oversees travel arrangements and expense reporting. Maintains confidentiality in all assignments.
RESPONSIBILITIES AND ACCOUNTABILITIES:
The overall specification of a secretarial / assistant job would be:
1 Complete word processing, graphical, spreadsheet and database assignments as requested.
2 Screen mail, e-mail and phone calls.
3 Manage (multiple) calendars.
4 Coordinate internal and external meetings and conferences, including travel, hotel, catering.
5 Prepare reports and presentations.
6 Coordinate travel plans as requested.
7 Process and track vendor payments and expense reports.
8 Organize & maintain file systems & work instructions.
9 Track project management benchmarks & update project plans.
10 Oversee contractor assignments.
11 Acts as SAP delegated requisitioner.
12 Is responsible for correct and up-to-date registration of vacations days.
13 Maintains the archive and executes the Record Retention process.
14 Draft correspondence.
15 Additional assignments may include monitoring budgets, data gathering and basic statistical evaluations.
16 Maintain confidential data related to transactional activities, dialog forms and development plans.
PERSON SPECIFICATION:
The jobholder should have the following education, experience, skills and competencies:
1 Vocationally trained (secretarial training) with administrative experience depending on the level: 0-8 years.
2 Proficient in personal computer skills, including SAP, Microsoft Word, Excel, Powerpoint, and other word processing, graphs, spreadsheets, database and Outlook software;.
3 Needs to be precise and have eye for detail
4 Fluent in English both written as oral, proficient in Dutch and preferably one other European language
5 Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level.
6 Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.
7 Well-honed organizational skills-manages workflow & projects effectively and timely.
8 Able to manage & prioritize multiple projects.
Location: Rotterdam
Start: ASAP
Duration: Indefinite
Hours per week: 32-40 |
| Apply before : Thu Dec 31, 2099 |
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